March 26, 2020
We live in a society with accurate transmission of information as the core of success of any business or organization. Considering this, teleconferencing is already a useful tool which can enhance productivity and reduce operating expenses. But to know its full capability, it must first be understood that teleconference refers to a telephone meeting with two participants or more that involves in technology, which is more sophisticated than a two-way simple phone connection. Teleconferencing takes up to at least four types: notably audio, audio-graphic, computer, and video. While the methods used differ in terms of technology utilized, their factors in common are what contribute to the shared definition of teleconferencing.
In its simplest form, a teleconference is when an audio conference is done with one or both ends of the conference that shares a speaker phone. The audio teleconferences of today are arranged on dial-up phone lines sometimes and use bridging services to offer the necessary equipment for the call. If handled correctly, it proves to be an effective method of operations and functionality for businesses. It even has already begun influencing the way we do business. According to hiring agency Remotive.io, over 900 startups across the globe operate fully remote. In other words, their ability to communicate relies fully on conferencing and project management tools, that are developed with digital workplaces in mind.
Keeping this in mind, here’s 5 reasons to know why teleconferencing is the future of work.
Better Productivity, Teamwork & Collaboration
“Hey, I’m taking off now.” ; “Sorry, something came to my attention, got to run. ”.
The office life is riddled with occasional absences or early departures to run an errand or get to an event on time; we’ve all been there. But teleconferencing would mean that employees are not tied to an office. The freedom from office distractions and provision of greater autonomy would mean that remote workers are able to get more done. This is becoming increasingly possible to accomplish with the conferencing industry pushing to change away from landline-only infrastructure to user-demanded applications.
Group calls or conferences such as via MultiCall reduce social pressures and conflict, so employees can devote their attention to meaningful work, while being happy doing it. Distance, however would mean more communication needed. Without physical proximity, remote workers reach out to one another in increased frequency, and usually with clearer purpose. As a result, stronger collaboration takes place, especially when the employees already know each other.
Greater Presence At Work
The ability to teleconference also means a reduced necessity to travel on business between countries. In the event one of them has a cold, they can work from home without risk of infecting others. They can therefore design their workday to meet the demands of their lives. Both the scenarios above are of significance, considering the direct impact of the corona virus pandemic on both at present. The lockdowns in cities worldwide would mean employees will need to get emergency supplies to provide for themselves and their families. And if employees need to run an errand for the same, they can do so without losing a workday. This ultimately makes remote workers more present for their work and team as and when needed.
Reduced Expenses
The basic advantage of working from home, especially considering teleconferencing is that it utilizes technology to allow two or more people to talk, exchange information and make decisions without incurring travel expenses. Don’t forget the substantial savings in airfare, hotel accommodations, food, transportation, etc.; all expenses that build up over time. A reasonable investment in teleconferencing equipment is all you need to host your team meetings anytime, anywhere. Consider this; MultiCall lets you call up to 3 people for free, and at competitive pricing, it also has the ability to have up to 25 individuals participating.
Expanded Applications
The implementation of digitizing the workplace will require companies to consider their own size, nature and operations in order to determine which form of communication would serve best to their ends. Depending on these, their use of teleconferencing can expand beyond standard business communication. Imagine radical uses; such as training and staff development! This’d be useful for aspects such as capacity building in agriculture, health, nutrition, family welfare, in remote rural areas. This also would mean having abilities to reach out to multiple groups such as community workers, farmers, for aspects including but not limited to:
- Sharing Experiences
- Raising Issues
- Introducing Government schemes, and
- Project & Campaign Management
Positive Environmental Impact
Climate change is an imminent threat that companies of all sizes and nature are trying to address with their own measures and policies. By our restricted movement at present due to the virus, an incremental positive environmental change has been observed by countries around the globe. Considering from a management standpoint, remote working would make it possible to reduce the emissions linked to your employees. CO2 emissions linked to transport and the energy consumption of your buildings and your offices as well. A study estimated that employees who can telework 1 day a week, would save the equivalent of 45 million tons of CO2 in the atmosphere per month. Now just picture the carbon footprint saving that a company would do by operating fully remote!
While in-person meetings ultimately are most effective, business users and consumers still depend on voice calls to connect with coworkers, customers, vendors, family and friends all over the world. The way said calls are made is constantly changing, and teleconferencing trends open opportunities to innovate for the future of business collaboration; to reach more, now.
“It is the long history of humankind (and animal kind, too) that those who learned to collaborate and improvise most effectively have prevailed.” - Charles Darwin
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